Russell Tobin is hiring: Administrative Assistant in San Francisco

Administrative/Office Coordinator

Pay Range: $30.00/hr - $35.00/hr

Responsibilities

• Provide administrative support across multiple teams, including phone handling, filing, scanning, copying, mailing, and inventory management.
• Manage calendars, schedule meetings, and coordinate complex calls across time zones.
• Handle travel arrangements and expense processing for team members.
• Coordinate office events, recruiting activities, client meetings, and conference rooms.
• Assist teams in client service operations, ensuring high standards of operational excellence and customer service.
• Maintain confidentiality and handle sensitive client information with discretion.

Qualifications

• Strong proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Bachelor’s degree preferred (not mandatory).
• Familiarity with expense platforms (SAP Concur, Ariba) is a plus.
• Minimum 5 years of experience in a corporate professional environment.
• Excellent written and verbal communication skills.
• Team-oriented with ability to collaborate globally.
• Ability to multitask, work in a fast-paced environment, and learn quickly.
• Strong critical thinking, judgment, and integrity.

Benefits

Includes comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance and hospital indemnity), 401(k)-retirement savings, life & disability insurance, employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Seniority Level

• Mid-Senior level

Employment Type

• Contract

Job Function

• Administrative, Finance, and Business Development

Industries

• Banking, Financial Services, and Investment Management