Minnesota Staffing
Executive Assistant
Minnesota Management and Budget is seeking an Executive Assistant to serve as confidential executive assistant to members of the Planning and Policy Division senior leadership teamdirectly as the assistant to the deputy commissioner, assistant commissioners and as a backup to the commissioner. Responsible for ensuring efficient and effective scheduling, operations and ongoing projects as assigned by the supervisor or members of senior leadership.
Job duties for this position include:
Provide advanced and confidential administrative assistance to members of the division senior leadership team with focus on supporting the deputy commissioner and assistant commissioners.
Support coordination and operations related to meeting and event preparation for division senior leadership.
Work closely with senior leadership to develop and maintain internal operational effectiveness for the division and support the operations of key projects when needed.
Provide backup support to the commissioner while working collaboratively with the other assistants in the executive office.
Assist in the production, distribution, and electronic filing of key agency documents.
Telework options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location and live in Minnesota may telework more than 50% with approval.
Minimum qualifications
Experience providing administrative support as an executive administrative assistant or in a similar role while interacting with executive officers and senior managers.
Ability to exercise discretion and maintain strict confidentiality.
Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
Skill in word processing, including Microsoft 365, sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.
Skill in database management and data entry sufficient to develop and maintain databases and calendars for executive officers and senior managers.
Human relation skills to maintain effective working relationships with a wide variety of customers.
Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment.
Preferred qualifications
Experience working in state, local or county government.
Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination and processes.
Experience coordinating travel processes.
Working knowledge of the government data practices act.
Additional requirements
A successful candidate must pass all required checks prior to employment which may consist of the below checks: SEMA4 records check, criminal history check, reference check, social security and address verification, education verification, conflict of interest review, and other legally or internal policy required checks.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.
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Job duties for this position include:
Provide advanced and confidential administrative assistance to members of the division senior leadership team with focus on supporting the deputy commissioner and assistant commissioners.
Support coordination and operations related to meeting and event preparation for division senior leadership.
Work closely with senior leadership to develop and maintain internal operational effectiveness for the division and support the operations of key projects when needed.
Provide backup support to the commissioner while working collaboratively with the other assistants in the executive office.
Assist in the production, distribution, and electronic filing of key agency documents.
Telework options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location and live in Minnesota may telework more than 50% with approval.
Minimum qualifications
Experience providing administrative support as an executive administrative assistant or in a similar role while interacting with executive officers and senior managers.
Ability to exercise discretion and maintain strict confidentiality.
Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy.
Skill in word processing, including Microsoft 365, sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors.
Skill in database management and data entry sufficient to develop and maintain databases and calendars for executive officers and senior managers.
Human relation skills to maintain effective working relationships with a wide variety of customers.
Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment.
Preferred qualifications
Experience working in state, local or county government.
Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination and processes.
Experience coordinating travel processes.
Working knowledge of the government data practices act.
Additional requirements
A successful candidate must pass all required checks prior to employment which may consist of the below checks: SEMA4 records check, criminal history check, reference check, social security and address verification, education verification, conflict of interest review, and other legally or internal policy required checks.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us. Please indicate what assistance is needed.
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