Administrative Assistant Job at New Jersey Staffing in Woodbridge

Administrative Assistant

We are looking for a detail-oriented administrative assistant to support our team during the busy tax season. This contract position offers an excellent opportunity to contribute to a CPA firm's operations by managing and organizing critical tax-related documents. The role requires someone with strong organizational skills, a high level of confidentiality, and familiarity with document scanning software.

Responsibilities:

• Process and handle a large volume of tax-related documents with accuracy and efficiency.
• Scan and save files while maintaining a well-organized digital filing system.
• Coordinate and prepare tax documents for review by tax preparers.
• Assemble finalized tax documents for distribution to clients.
• Download and manage files from various sources to ensure accessibility.
• Draft and send correspondence to clients in a thorough and accurate manner.
• Uphold strict confidentiality standards when dealing with sensitive information.
• Utilize SurePrep or similar scanning software to upload and extract data from scanned documents.
• Adhere to a business casual dress code and work Monday through Friday during standard business hours.

Requirements:

• Proven experience in administrative support or similar roles.
• Proficiency in scanning software such as SurePrep, GruntWorks, or equivalent systems.
• Exceptional organizational skills with the ability to manage high volumes of paperwork.
• Strong attention to detail and accuracy in handling sensitive data.
• Ability to maintain confidentiality and professionalism at all times.
• Familiarity with basic office software and data entry systems.
• Excellent communication skills, both written and verbal.
• Availability to work standard hours during the tax season, including potential overtime.